The “Protection of Personal Information Act” has been in effect since April 2005. The Kuwasawa Gakuen Educational Foundation, University of Art and Design, Tokyo and Kuwasawa Design School collects personal information to make our site(s) and service(s) more relevant and constructive for visitors to use. As an operator handling personal information by keeping records not only of current students but also of those interested in applying, guarantors, alumni, and faculty members, we will not sell, rent, give away or loan any identifiable information regarding members to any third party. As one of the safeguard against unauthorized disclosures, we have established the “Kuwasawa Gakuen Personal Information Protection Policy” to take appropriate measures to protect personal information as regulated by the law and regulations set up by the Ministry of Education.
April 1, 2005
President, Kuwasawa Gakuen Educational Foundation
Kuwasawa Gakuen Personal Information Protection Policy
The following are the principles of the policy.
１．Definition of personal information
Information on students, faculty, staff members (both current and past), guarantors, or parents, such as name, date of birth, other details or identification numbers by which we can identify the individual.
Students, research students, non-degree students, guarantor(s), guardian(s), parent(s), family member(s), alumni, guarantor(s), guardian(s), parent(s), family member(s) of alumni, prospectus requesters, applicants, examinee, accepted students, prospective students.
II．Faculty and Staff Members
Faculty (Professors, Part-time Lecturers, Special-Appointed Lecturers, Visiting Researchers, temporary employees, contingent staff, part-time workers, temp staffs), Trustees, Councilor, subcontracting company employees and personnel.
The above includes current and past members.
２．Why Personal Information is Collected
We collect personal information for the sole purpose of fair activities by appropriate and lawful means.
３．Management of Personal Information
４．Compliance with the Law
We will respect and conform to the regulations as outlined by the law.
５．Purpose of Collecting Personal Information and Information Categories
（１）Personal Information Categories for the [1.II Student] section are as follows:
We may use the information provided to improve student services and support. Should there be a change in the purpose of use, we will announce the new purpose accordingly.
I．Information Categories for Students
Individual information. Academic history and credentials. Guarantor and Family member. Health and Medical history. Financial. Social Insurance. Registration, Academic transcripts. Tuition fees. Career support. Place of employment. Scholarships. Extracurricular activities. Use-history of campus facilities. Library use. Certificates and qualifications. Personal rewards and penalties. Personal congratulatory information or condolences. Personal disasters and consolations. Computer use-history. Applications. Entrance exams. Entrance exam results and admission decisions.
（２）Personal Information Categories for the [1.II Faculty] section are as follows:
We may use the information provided to fulfill administrative (human resources, salaries, and welfare programs) and research purposes for those who are employed by Kuwasawa Gakuen Educational Foundation. Should there be a change in the purpose of use, we will announce the new purpose accordingly.
II．Personal Information Categories for Faculty
Individual information. Academic history and credentials. Guarantor and Family member. Employment history. Job appointment history. Salary. Financial. Tax history. Social Insurance (mutual aid and union). Health and Medical history. Personal rewards and penalties. Personal congratulatory information or condolences. Personal disasters and consolations. Certificates and qualification. Academic performance and achievements. Computer use-history. Place of employment. Employment candidate selection committees. Library use. Use-history of campus facilties.
６．Inquiries and Requests
Individuals may request the disclosure, correction, deletion or suspension of use of their personal information.
Privacy of personal information is handled by different sections according to the type of personal information (i.e. personal information of Registration and Academic history is handled by the Student Support Section, personal financial information is handled by the Finance Section etc.). Therefore, please go to the appropriate section that deals with the type of information you wish to inquire about.
However, we will refuse disclosure in the following situations:
- When legal regulations stipulate that the individual is unqualified to disclose the requested information.
- When there is a risk of violating or jeopardizing the life, health, and/or property of the individual or third party involved.
- When personal information of a third party is included in the information requested for disclosure, or when disclosure may violate his/her/its rights and privacy.
- When the information for disclosure request is related to that of an individual’s academic supervision, assessment, and selection, and if the disclosure may significantly violate the appropriate and fair enforcement of academic and administrative activities.
- If disclosing the information has the potential to jeopardize the proper execution of the school’s affairs.
- If the information is easily accessible in the form of other disclosed information such as written certificates.
- If there is/are other substantial reason(s) not to disclose the information.
April 1, 2005
Kuwasawa Gakuen Educational Foundation
University of Art and Design, Tokyo